Guest List Report

Guest List Report

Track your event’s attendee status, RSVP counts, and guest details in one centralized view. This report gives you a clear picture of who’s coming to your event, helping you manage seating, catering, and logistics with confidence.

Prerequisites

Before you start, you’ll need an event created in Velora.

Viewing Your Guest List Report

How to get there: Dashboard > Reports > Guest List Report

1. Navigate to the Reports section from your dashboard.
2. Select Guest List Report from the available reports.
3. The system loads your guest data automatically—you’ll see a summary card at the top showing total guests, RSVPs, and attendance status.

Tip

Pull down on your screen to refresh the guest list and see the latest RSVP updates.

Understanding Your Summary Card

The top of the report displays key numbers at a glance:

• Total guests invited to your event
• Confirmed RSVPs
• Pending responses
• Declined invitations

This helps you quickly assess your event’s capacity and plan catering quantities, seating arrangements, and table configurations for weddings or large corporate events.

Filtering and Sorting Guests

How to get there: Guest List Report > Filter Section

1. Tap the Filter section to reveal available filter options.
2. Select a guest status or attribute (e.g., “Confirmed,” “Pending,” “VIP”).
3. The guest grid updates instantly to show only matching records.
4. To clear filters, return to the filter section and deselect your criteria.

Tip

For weddings with 500+ guests, use filters by family, dietary preference, or table assignment to manage logistics faster.

Viewing Guest Details in the Grid

Your guest list appears as a sortable table below the filters. You can:

1. Scroll right to see additional columns (contact details, dietary restrictions, table assignment, notes).
2. Tap any column header to sort guests alphabetically or by status.
3. Review key information: name, RSVP status, phone number, and custom fields you’ve added during guest import.

For corporate events or college fests, this grid helps you cross-reference attendee lists with check-in records.

Next Best Action

After reviewing your guest list, most organizers:

• For weddings: Create table assignments and seating plans
• For corporate events: Export the list for venue coordination
• For college fests: Cross-check with registration data

Navigating Multiple Pages

If your event has many guests, the report splits them across pages.

1. Scroll to the bottom of the list.
2. Tap Next to view more guests, or Previous to go back.
3. The page counter shows your current position (e.g., “Page 1 of 5”).

Exporting or Acting on Guest Data

How to get there: Guest List Report > Controls Section

1. Open the Guest Controls section near the top.
2. Choose your action:
   • Export as CSV — Download guest data for spreadsheet analysis or vendor sharing
   • Send reminder — Notify pending guests to confirm their attendance
   • Update status — Bulk-change RSVP statuses for groups of guests

For Diwali or wedding events with deadline pressure, batch actions save hours of manual work.

Tip

Export your guest list before sharing with caterers, decorators, or venue teams. Always keep a backup CSV on your phone.

Troubleshooting

“No guests appear in the report” — Your event may not have any guests added yet. Return to Guest Management and import or manually add attendees. Also check that your filters aren’t hiding all guests.

“Guest counts don’t match my spreadsheet” — Verify that duplicates weren’t created during import. Use the filter by phone number or email to find and review similar names.

“Refresh isn’t showing new RSVP updates” — Your guests may not have confirmed yet, or their responses haven’t synced. Wait a few minutes and try refreshing again, or check your SMS/email sending status.

“Can’t see all columns I need” — Scroll horizontally in the guest grid. If a column is missing entirely, you may need to add it during guest field customization.

“Pagination is slow with 1000+ guests” — This is normal for very large events. Consider filtering by status (e.g., “Confirmed only”) to reduce the visible list and speed up browsing.

What to Do Next

Your Situation	Recommended Next Step
Need to send reminders to pending guests	Set up SMS or email reminders
Want to organize seating or table assignments	Create seating plans
Need to share guest data with vendors	Export guest list as CSV
Planning catering based on RSVPs	Review dietary preferences
Checking attendance at the event	Use check-in app

Related Articles

• Add Guests to Your Event — Import from CSV, add manually, or sync with registration forms
• Manage Guest Fields & Customization — Add dietary preferences, table assignments, and custom attributes
• Set Up Guest Reminders — Auto-send SMS/email to pending guests with deadline approaches
• Table & Seating Plans — Organize guests by family, VIP status, or dietary needs
• Export Guest Data — Share lists with caterers, decorators, or venue coordinators
• Event Reports Overview — Explore ticket sales, revenue, and attendance trends
• Check-In & Attendance Tracking — Record who arrives on the day of your event