Guest List for Invitations
Guest List for Invitations
Section titled “Guest List for Invitations”The Guest List Detail page lets you hand-pick exactly which guests from a guest list group should receive a specific invitation. You can search, select all, paginate through large lists, and see delivery and RSVP statuses at a glance.
How to Get There
Section titled “How to Get There”Home > My Events > [Your Event] > Manage > Invitations > Share > [Guest List Group]
- Open the Invitation List for your event.
- Tap Share on the invitation you want to send.
- Select a guest list group from the sharing options.
- The Guest List Detail page opens showing all guests in that group.
What You Will See
Section titled “What You Will See”Group Header
Section titled “Group Header”At the top of the screen:
- Group name — The guest list group title (e.g., “Family - Groom Side”, “College Friends”)
- Selection count — Shows “X of Y selected”, updating in real time as you check/uncheck guests
Search Bar
Section titled “Search Bar”Type a name or phone number to quickly filter the guest list. The search works across both guest names and phone numbers.
- Results update instantly as you type
- Tap the X button to clear the search
- The page resets to page 1 when you search
Guest Cards
Section titled “Guest Cards”Each guest appears as a row with:
| Element | Description |
|---|---|
| Checkbox | Tap to select or deselect the guest |
| Name | The guest’s full name |
| Phone number | The mobile number on file (e.g., +91 98765 43210) |
| Status badges | Visual indicators for invitation and RSVP status |
Status Badges Explained
Section titled “Status Badges Explained”Invitation Delivery Status
Section titled “Invitation Delivery Status”| Badge | Meaning |
|---|---|
| New | Guest has not been invited yet |
| Invited | Invitation sent but not yet delivered |
| Delivered | Invitation successfully delivered to the guest |
| Failed | Delivery failed — check the phone number |
RSVP Status
Section titled “RSVP Status”| Badge | Meaning |
|---|---|
| Confirmed / Yes / Accepted | Guest has confirmed attendance (green) |
| Declined / No | Guest has declined (red) |
| Maybe | Guest is undecided (orange) |
| Responded | Guest responded with a custom RSVP state (teal) |
Event Status
Section titled “Event Status”| Badge | Meaning |
|---|---|
| New | Guest has not interacted with the event |
| Invited | Guest has been invited to the event |
| Responded | Guest has responded to the event invitation |
Purchase Status
Section titled “Purchase Status”| Badge | Meaning |
|---|---|
| Purchased | Guest has purchased a ticket (orange) |
| RSVP’d | Guest has completed the RSVP process (purple) |
Selecting Guests
Section titled “Selecting Guests”Select Individual Guests
Section titled “Select Individual Guests”Tap the checkbox next to each guest to include them. Only guests with a phone number on file can be selected.
Select All / Deselect All
Section titled “Select All / Deselect All”Tap the Select All button in the header to select every guest who has a valid phone number. Tap again (Deselect All) to clear all selections.
Pagination
Section titled “Pagination”For large guest lists, the page shows 12 guests at a time with pagination controls at the bottom:
- First page / Previous page / Next page / Last page buttons
- A “Page X of Y” indicator in the centre
Finishing Your Selection
Section titled “Finishing Your Selection”When you have selected all the guests you want:
- Review the selection count in the header (“X of Y selected”).
- Tap the Done button at the bottom of the screen.
- The selected guest IDs are returned to the sharing flow.
- Velora sends the invitation to all selected guests.
The Done button shows the count of selected guests — e.g., “Done (47 selected)”.
What to Do Next
Section titled “What to Do Next”| Goal | Where to Go |
|---|---|
| Create or edit the invitation | Create an Invitation |
| View all invitations | Invitation List |
| Track who has RSVP’d | Invitation List (view status badges) |
| Send a follow-up announcement | Create an Announcement |
| Message individual guests | Messaging Home |
Related Articles
Section titled “Related Articles”- Create an Invitation
- Invitation List
- Invitation Viewer
- Messaging Home
- Announcements
- Create Your First Event
Troubleshooting
Section titled “Troubleshooting”Some guests are greyed out and I cannot select them. These guests do not have a phone number on file. Go back to your guest list management screen and add their phone number (with country code, e.g., +91).
The “Select All” button is disabled. None of the guests in this group have a valid phone number. Update your guest list with phone numbers before trying to share invitations.
I selected guests but the invitation was not sent. After tapping Done, you still need to confirm the send action on the next screen. Make sure you complete the full sharing flow.
Guest status shows “Failed” after sending. The phone number may be incorrect or the guest’s phone is unreachable. Verify the number format (should include country code) and try resending.
I cannot find a specific guest in the list. Use the search bar and try searching by phone number instead of name. If the guest is not in this group, check other guest list groups or add them to the event first.