Forms List

Managing Your Event Forms

This screen shows all the forms you’ve created for your event or activity. You can create new forms, edit existing ones, publish them for guests to fill, and track responses - all from one central hub.

Prerequisites

Before creating forms, you’ll need to set up an event.

Getting Started with Your Forms

How to get there: Dashboard > Forms

1. Open the Forms section from your dashboard
2. You’ll see your form statistics at the top: total forms, published forms, and draft forms
3. Below that are quick action buttons to create a blank form or start from a template

Tip

Templates save time for common use cases like guest registration or feedback surveys. They’re coming soon - watch this space!

Creating a New Form

How to get there: Dashboard > Forms > + Create Blank Form

1. Tap + Create Blank Form or + Create from Template
2. You’ll be taken to the form builder
3. Name your form and start adding questions
4. Save your form as a draft before publishing

Next Best Action

After creating your form, most organizers:

• For registration forms: Set up form fields (name, email, phone, dietary preferences, etc.)
• For feedback forms: Add rating and text questions
• For surveys: Create multiple-choice questions

Finding Forms Quickly

How to get there: Dashboard > Forms > Search bar

1. Tap the search bar at the top
2. Type the form name or keyword you’re looking for
3. Results update instantly as you type
4. To clear the search, tap the ✕ icon in the search field

Filtering by Form Type or Status

1. Tap the filter icon (funnel) next to the search bar
2. Select your filters:
   • Form Type: Registration, Feedback, Proposal, Survey, or Custom
   • Status: All, Published, Draft, or Archived
3. Tap Apply to see filtered results
4. Active filters appear as colored chips below the search bar - tap the ✕ on any chip to remove it

Tip

Use filters to focus on “all published forms” when you need to share links with guests, or “all drafts” when preparing for an upcoming event.

Publishing and Sharing Your Form

How to get there: Dashboard > Forms > Form you want to publish

1. Find the form in your list
2. Tap on the form card to open its details
3. Tap Publish to make it live
4. Once published, tap Share to get the form link
5. Choose Copy Link to copy the form URL, or Share to send via messaging apps

Caution

Only published forms can be shared with guests. Draft forms are only visible to you.

Customizing Form Appearance

How to get there: Dashboard > Forms > Form card > Theme button

1. Tap Theme on the form card
2. Customize:
   • Primary and secondary colors to match your event branding
   • Background color and text color
   • Font family (Roboto, Segoe UI, etc.)
   • Font sizes for headers and body text
   • Logo position (left, center, or right)
   • Background type (solid color or pattern)
3. Tap Apply to save changes

The form will now display with your custom colors and fonts when guests fill it out.

Viewing Form Responses

How to get there: Dashboard > Forms > Form card > View Responses

1. Tap a form card in your list
2. Tap View Responses (the chart icon)
3. You’ll see all submissions, including:
   • Guest names and contact information
   • Question responses (text, multiple choice, ratings, etc.)
   • Submission date and time
4. Export responses by tapping Export (CSV or Excel format)

Tip

Use the response dashboard to spot trends: Which dietary options are most popular? What feedback do guests keep mentioning? This helps you plan better for future events.

Working with several forms

Publish, archive or delete a form by opening it and using the action there. Do each form in turn.

The bulk action bar does not work yet

Long-pressing a form card opens a selection mode with Delete All, Publish All and Archive All buttons. Those three buttons confirm the action and show a success message, but nothing is changed: no form is deleted, published or archived. Do not rely on them. Use the action inside each form instead, and check the status column afterwards to confirm.

Deleting a form is permanent

A form deleted from inside the form itself is gone, and so are its responses. Export the responses first.

Duplicating a Form

How to get there: Dashboard > Forms > Form card > Duplicate

1. Find the form you want to copy
2. Tap the menu icon (three dots) on the form card
3. Tap Duplicate
4. A “Copying form…” loader appears while the server creates an exact copy
5. The duplicated form appears in your list as “Copy of [Original Name]”

Duplicates are created as drafts, so you can edit them before publishing.

Tip

Duplicating is faster than recreating from scratch. Duplicate last year’s wedding registration form and just update the date and venue details.

Changing Form Status

How to get there: Dashboard > Forms > Form card

Each form has a status badge:

• Draft (orange) - Form is being edited, guests can’t access it
• Published (green) - Form is live and guests can fill it
• Closed (gray) - Form was published but is no longer accepting responses
• Archived (muted) - Form is hidden but not deleted

To change a form’s status, tap the status badge and select a new status from the dropdown.

Organizing Recently Accessed Forms

How to get there: Dashboard > Forms > Recent section

Your three most recently used forms appear in a carousel at the top for quick access. Tap any recent form card to jump back to it instantly.

Tip

This carousel updates automatically as you edit and publish forms, so your most-used forms are always within reach.

Your Situation	Recommended Next Step
Created a form but haven’t published yet	Publish your form and share the link
Form is live and collecting responses	View and export response data
Have multiple old forms cluttering your list	Archive or delete them one at a time
Want forms to match your event branding	Customize form colors and fonts
Need to reuse a form for a similar event	Duplicate the form and update details

Related Articles

• Creating and editing forms - Step-by-step guide to build questions
• Analyzing form responses - Dashboards and charts
• Exporting form data - CSV, Excel, and PDF formats

Troubleshooting

“Form is published but guests can’t access it”: Check that the form’s status is actually Published (green badge), not Draft. Draft forms are private to you. Also verify you’ve shared the correct form link - copy it again from the Share button.

“I deleted a form by mistake”: Unfortunately, deletions are permanent in Velora. If the form had responses, they’re also lost. In future, use Archive instead of delete if you think you might need the form later. Archived forms are hidden but not deleted.

“Searching for a form isn’t showing results”: Try clearing active filters by tapping the Clear Filters button. Filters can hide forms that match your search. Also check that you’re spelling the form name correctly.

“The form theme changes aren’t showing when guests fill it out”: Wait a few seconds after tapping Apply - the theme syncs to the server. Then reload the form page in a new browser tab or send a fresh share link. Browser caches can show old styling.

“I selected several forms and used Delete All, but the forms are still there”: The bulk action bar is not connected yet. It shows a success message without changing anything, so nothing was deleted. Open each form and delete it from inside, then check the status of each one afterwards.

“Recent forms section is empty even though I’ve used forms before”: The Recent section only shows your last three accessed forms. As you use more forms, older ones drop off the carousel. This is normal. Use search or filters to find the form you need.