Add Bouncer From Crew

Assigning Crew Members as Bouncers

Turn people who are already on your crew into bouncers for specific events and activities. This is for organizers and event admins who handle gate duty, entry checks and crowd control.

Prerequisites

Before you start, you’ll need an event, at least one activity inside that event, and a crew with members.

Pick the crew members you want on the gate

How to get there: Dashboard > Bouncers > Add from Crew

1. Tap the Crew Members field to open the picker.
2. Type a name, phone number or email into the Search members box to narrow the list.
3. Tap the checkbox next to each person you want on duty. The counter at the top shows how many you’ve selected.
4. Tap Done to keep your selection, or Cancel to close without changing anything.

The field then shows the person’s name, or a count like 4 members when you pick more than one.

Tip

Assign in batches by shift, not one by one. For a sangeet with a 7 PM entry rush, select all four gate staff at once so they share exactly the same access.

Choose the events and activities they cover

1. Tap the Events field and select every event these bouncers will work.
2. Tap the Activities field and select the specific activities they should manage.
3. Tap Save.

Only activities that belong to your chosen events appear in the activities list. That keeps a mehendi-only guard from accidentally getting reception access.

Caution

Changing your event selection clears any activities you already picked. Choose your events first, then your activities, so you don’t have to redo the list.

Next Best Action

After assigning bouncers, most organizers:

• For ticketed events: Test the entry scanner
• For invite-only functions: Share the guest list with the gate

Fields

Field	Description	Required
Crew Members	The people from your crew who will act as bouncers	Yes
Events	The events these bouncers are allowed to work	Yes
Activities	The specific activities within those events they can manage	Yes

What to Do Next

Your Situation	Recommended Next Step
Hired outside security staff	Add a bouncer who isn’t on your crew
Need to change or remove access	Manage your bouncer list
Multi-day wedding with different guards each day	Set up activities per day
Ticketed college fest or corporate meetup	Set up ticket scanning
Crew list is out of date	Add or edit crew members

Related Articles

• Managing your bouncer list - review, edit or remove everyone currently on duty.
• Adding an external bouncer - for agency staff who aren’t in your crew.
• Building your crew - add people before you can assign them here.
• Creating activities - activities are what bouncer access is tied to.
• Scanning tickets at the gate - what your bouncers actually do on event day.
• Crew roles and permissions - understand what else a crew member can access.
• Guest list check-in - for functions without tickets.

Troubleshooting

“Please select at least one crew member” - Nothing is ticked in the crew picker. Open the Crew Members field, tick at least one person and tap Done.

“Please select at least one event” - Bouncer access is always tied to an event. Pick one before saving.

“Please select at least one activity” - You either haven’t chosen activities, or you changed your events afterwards and cleared them. Re-open Activities and select again.

“No crew members available” - Your crews are empty. Add people to a crew first, then come back to this screen.

“No members found” - Your search text doesn’t match anyone. Clear the search box and try a shorter term, or just the last four digits of a phone number like +91 98765 43210.

“Loading crew members…” doesn’t finish - Your connection dropped mid-load. Go back, check your network and open the screen again.

“Couldn’t save bouncer assignment” - The save didn’t reach the server. Your selections stay on screen, so tap Save again once you have signal.