Map Hub

Working with Venue Maps

Venue maps are where you lay out your floor plan and set up booths for an event. This guide is for organizers who are planning stalls, exhibitor spaces, or vendor counters.

Prerequisites

Before you start, you’ll need an event with at least one activity or day set up.

Finding Your Maps

How to get there: Dashboard > Events > select your event > Booths > Maps

The Maps screen lists every layout you have built for the event, with a count beside the heading and a status label on each card.

1. Open your event from the dashboard.
2. Tap Booths, then Maps.
3. Type into Search layouts, venues, dates to narrow a long list.
4. Tap the x in the search box to clear it and see everything again.
5. Pull down on the list (or tap Retry if something failed to load) to refresh.

Tip

For a three-day wedding or a college fest, name each layout by day and area, like Day 2 - Lawn Stalls. Searching by date then finds the right one in one tap.

Creating a Map

How to get there: Dashboard > Events > select your event > Booths > Maps

1. Tap the + button in the bottom-right corner.
2. Fill in the map details and save.
3. Tap View on the new card to open the layout editor and start placing booths.

Next Best Action

After your first layout exists, most organizers:

• For paid stalls: Set booth categories and pricing
• For sponsor or free stalls: Assign booths to vendors

Editing, Cloning and Publishing

Each map card carries its own set of actions.

Action	What it does
View	Opens the layout editor, where you place and edit booths
Edit	Changes the map’s name, venue and other details
Change state	Moves the map between stages such as draft, published, locked or archived
Clone	Copies the layout into one or more other activities
Delete	Permanently removes the map and its layout

1. Tap Change state on a card to move a finished layout to Published.
2. Confirm the new state in the sheet that appears.
3. Watch for the green confirmation banner at the bottom of the screen.

Tip

Cloning is the fastest way to handle repeat days. Build the layout once for Day 1, then clone it into every other activity and adjust only the booths that moved. You can clone into several activities at once, and you’ll be told if any of them did not go through.

Sharing Maps with Guests and Vendors

How to get there: Dashboard > Events > select your event > Booths > Maps

1. Tap the share icon at the top-right of the screen.
2. Wait a moment while the link is prepared.
3. Copy the link, or download or share the QR code from the sheet.
4. Paste the link into your WhatsApp group, or print the QR for the venue entrance.

Caution

Guests can only open Published maps from a shared link. If nothing is published yet, the share sheet warns you, and visitors will see an empty layout until you publish.

Next Best Action

Once your map is published and shared, most organizers:

• For stall sales: Track booth bookings and payments
• For vendor coordination: Send booth details over SMS

Deleting a Map

Danger

Deleting a map permanently removes the layout and its booths. If any booth has an active booking, deleting also removes those bookings and their payment records, including ₹ amounts already collected. This cannot be undone. Change the state to Archived instead if you only want the map out of the way.

1. Tap Delete on the map card.
2. Read the warning carefully. If the map has active bookings, the button reads Delete anyway.
3. Tap Cancel to back out, or confirm to remove the map.

What to Do Next

Your Situation	Recommended Next Step
Layout is empty	Add booths to your map
Selling stalls to vendors	Set booth categories and pricing
Same layout across several days	Clone a map into another activity
Ready for public booking	Publish and share your map
Bookings already taken	Review booth bookings

Related Articles

• Add booths to your map - place, size and label individual stalls.
• Booth categories and pricing - group stalls by tier and set rates.
• Map states explained - what draft, published, locked and archived mean.
• Booth bookings and payments - see who booked what and what is paid.
• Utilities and amenities - mark power points, water and Wi-Fi zones.
• Managing activities - the days and sessions your maps attach to.
• Sharing links and QR codes - how Velora share links and QRs work.

Troubleshooting

“No shareable link is available yet.” - The event does not have a share link ready. Publish at least one map, then try the share icon again after refreshing the screen.

“No maps yet.” - Nothing has been created for this event. Tap the + button in the bottom-right corner to build your first layout.

“Couldn’t delete the map.” - Maps in a locked or archived state cannot be deleted. Change the state first, then delete.

“Clone failed” - Usually a connection drop or a target activity that no longer exists. Refresh the list and try again, picking the target activity fresh.

“Cloned into 2 of 4 activities (2 failed).” - Some copies went through and some did not. The successful copies already appear in the list; clone again into only the activities that are missing.

Your map card shows old information - The list refreshes when you return from the editor. Pull down on the list to refresh manually if a change is not showing.