Crew Members List

Managing Your Crew Members

Build and organize your event team by adding, editing, and managing crew members. This is where you keep track of all the people helping you pull off your event—from coordinators to vendors to day-of volunteers.

Prerequisites

Before you start, you’ll need to create a crew for your event.

Add a Crew Member

How to get there: Your Event > Manage > Crew > [Your Crew Name]

1. Tap the + Add button (floating action button in the bottom right)
2. Choose Yes, Search Existing User if the person is already on Velora, or No, Add New User to create a new entry
3. If searching: Enter their name, email, or phone number and select them from the list
4. If adding new: Fill in their full name, contact details, assign a role, and add any relevant skills
5. Tap Save

Tip

Have existing Velora users on your team? Search them first to keep contact info synced across all your events. This saves time and reduces duplicate entries.

Search and Filter Your Crew

How to get there: Your Event > Manage > Crew > [Your Crew Name]

1. Use the Search field at the top to find a crew member by name
2. Tap the Filter icon to narrow by role or skill set
3. Select the roles and/or skills you want to filter by (e.g., “Decorator” + “Lighting”)
4. Tap Apply Filters
5. To clear filters, open the filter panel again and deselect all options

Tip

Filtering is especially useful for large weddings or multi-day events where you need to see only members with specific skills (e.g., all “Photography” crew for a separate briefing).

Edit a Crew Member’s Details

How to get there: Your Event > Manage > Crew > [Your Crew Name]

1. Find the crew member in the list
2. Tap the Edit icon (pencil) on their card
3. Update their name, phone, email, role, or skills
4. Tap Save

Next Best Action

After updating roles or skills, consider adding them to committees so they’re included in relevant team discussions.

Add Multiple Members to a Committee

How to get there: Your Event > Manage > Crew > [Your Crew Name]

1. Press and hold on the first crew member you want to add (or swipe left on their card)
2. The app enters Selection Mode—a blue bar appears at the top
3. Tap additional crew members to select them (checkmarks appear)
4. Tap Select All if you want to add all members on the current page
5. Tap Add to Committee at the bottom
6. Choose which committee or committees to add them to
7. Tap Add Members

Tip

Selection Mode is perfect for assigning entire sub-teams at once—e.g., all decorators to the “Decor Committee” or all vendors to “Vendor Coordination.”

Remove a Crew Member

How to get there: Your Event > Manage > Crew > [Your Crew Name]

1. Find the crew member in the list
2. Tap the Delete icon (trash can) on their card, or swipe left and confirm
3. A summary appears showing:
   • Which committees they’re connected to
   • Any tasks assigned to them
4. If they have assigned tasks, select another crew member to transfer those tasks to
5. Tap Delete to confirm removal

Caution

Removing a crew member also removes them from all committees they’re part of. If they have tasks assigned, you must reassign those tasks to another team member before deletion is allowed.

Next Best Action

After removing a member, review committee membership to ensure critical roles are still covered.

Refresh or Retry

How to get there: Your Event > Manage > Crew > [Your Crew Name]

• Pull down on the list to refresh and see the latest updates
• If the list fails to load, tap Retry in the error message