Attendee Summary Report
Attendee Summary Report
Section titled “Attendee Summary Report”The Attendee Summary Report shows you exactly who registered for your event and who actually showed up. It is the definitive source for check-in rates, no-show tracking, and attendee-level details.
How to Get There
Section titled “How to Get There”Home > Reports > Attendee Summary
- Open the Reports Hub from the main navigation.
- Under the Attendance & Access section, tap Attendee Summary.
- Data loads automatically.
Screen Layout
Section titled “Screen Layout”The report flows from top to bottom in five sections:
1. Summary Card
Section titled “1. Summary Card”A compact card at the top showing the headline numbers:
| Metric | Description |
|---|---|
| Total Registered | Number of attendees who registered |
| Checked In | Number who actually scanned in at the venue |
| No-shows | Registered attendees who did not check in |
| Check-in Rate | Percentage of registered attendees who checked in |
2. Controls Bar
Section titled “2. Controls Bar”| Action | Description |
|---|---|
| Column Chooser | Show or hide specific columns in the data grid |
| Export | Download the attendee data as CSV or PDF |
| Refresh | Re-fetch the latest data |
3. Expandable Filters
Section titled “3. Expandable Filters”Tap the filter section to reveal:
- Event selector — Filter to a specific event
- Date range — Narrow by registration or check-in date
- Column filters — Each column in the grid supports inline filtering
4. Data Grid
Section titled “4. Data Grid”A full-featured sortable, filterable data grid showing attendee details. Each row represents one attendee with columns you can customise.
Standard columns include:
- Name
- Email / Phone
- Registration date
- Check-in status
- Check-in time
- Ticket type
Use the inline column filters to quickly find specific attendees (e.g., search by name or filter by “Checked In” status).
5. Pagination
Section titled “5. Pagination”Navigate through large attendee lists using the pagination controls at the bottom. The grid loads data in pages for performance.
Filtering Attendees
Section titled “Filtering Attendees”- Tap the filter section to expand.
- Select an event or date range.
- Use inline column filters in the grid header for granular filtering.
- Active filters are displayed as chips — tap the X on any chip to remove it.
Handling Empty Data
Section titled “Handling Empty Data”- “No Attendees Found” — Appears when registration data has not been recorded yet. Data will populate once attendees start registering.
- “No Results Found” — Appears when your active filters exclude all records. Try adjusting your filters.
What to Do Next
Section titled “What to Do Next”| Goal | Where to Go |
|---|---|
| Review RSVP status and meal preferences | Guest List Report |
| See entry verification and scan audit | Scan History |
| Get the high-level event summary | Executive Summary Report |
| Return to all reports | Reports Hub |
Related Articles
Section titled “Related Articles”Troubleshooting
Section titled “Troubleshooting”| Issue | Solution |
|---|---|
| Attendee count seems too low | Check your event filter — you may be viewing only one event when you have multiple. Also verify that all ticket types are included. |
| Check-in data shows zero | Ensure check-in scanning was performed using the Velora QR scanner. Manual entry or third-party scanners do not sync automatically. |
| Grid columns are missing | Tap the Column Chooser button in the controls bar to show/hide columns as needed. |
| Pagination shows only one page | If your attendee count fits within a single page (default 10-20 per page), pagination will only show one page. This is normal for smaller events. |