Activity Participation Report

Activity Participation Report

The Activity Participation Report helps you understand how your event’s sessions, workshops, and activities are performing. It shows registration counts, capacity utilisation, and fill rates — so you know which activities are popular and which need a marketing push.

How to Get There

Home > Reports > Activity Participation

1. Open the Reports Hub from the main navigation.
2. Under the Program & Engagement section, tap Activity Participation.
3. Select an event from the filter (required before any data loads).

Event Selection Required

Unlike other reports that load data automatically, this report requires you to select an event first. The event filter is always visible at the top of the screen.

Screen Layout

1. Event Filter (Always Visible)

The filter bar is always shown at the top because an event must be selected before data can load. Until you select an event, a prompt message appears: “Select an event above to load its activity participation data.”

2. Summary Section

Once an event is selected, summary metrics appear:

Metric	Description
Total Activities	Number of sessions/activities in the event
Total Registrations	Sum of registrations across all activities
Average Fill Rate	Mean capacity utilisation across activities
Fully Booked	Number of activities at 100% capacity

Corporate Conference Planning

For corporate events with parallel tracks (e.g., Tech Workshop, Leadership Panel, Networking Lunch), this report shows which sessions attracted the most registrations. Use these insights to allocate larger rooms to popular topics at your next event.

3. Controls Bar

Action	Description
Column Chooser	Select which columns to display in the grid
Export	Download activity data as CSV or PDF
Refresh	Re-fetch data for the selected event

4. Data Grid

Each row represents one activity with details such as:

• Activity name
• Scheduled date/time
• Registered attendees
• Capacity
• Fill rate (percentage)
• Status

Use inline column filters in the grid header to search for specific activities.

5. Pagination

Navigate through activities page-by-page (10 per page by default).

Working with the Report

1. Select an event from the dropdown at the top.
2. Review the summary metrics for a quick overview.
3. Use the data grid to drill into individual activities.
4. Apply inline filters to find specific sessions.
5. Export the data for further analysis or sharing with your programme committee.

Handling Empty Data

• No event selected: A prompt with an event icon asks you to select an event.
• No activities found: After selecting an event with no activities, you see “No activities found for this event.”

What to Do Next

Goal	Where to Go
Check overall event attendance	Attendee Summary Report
Review the high-level event dashboard	Executive Summary Report
Return to all reports	Reports Hub

Related Articles

• Reports Hub
• Attendee Summary Report
• Executive Summary Report

Troubleshooting

Issue	Solution
”Select an event above” keeps showing	You must pick an event from the dropdown. This report does not support an “all events” view.
Activity count is zero	The event may not have any activities defined yet. Go to your event dashboard to add sessions and workshops.
Fill rate shows 0%	Ensure capacity limits are set on activities. Without a capacity value, the fill rate cannot be calculated.
Grid shows no data despite activities existing	Check if inline filters are active. Clear all column filters and try again.