Activity Participation Report

Activity Participation Report

See who attended your event activities and how engaged they were. This report helps you understand which activities drew the most interest, measure attendance patterns, and identify your most engaged participants — essential for planning future events and improving activity scheduling.

Prerequisites

Before you start, you’ll need an event created with activities added to it.

Accessing the Activity Participation Report

How to get there: Dashboard > Reports > Activity Participation Report

The Activity Participation Report opens with an empty state. You must select an event first to see any participation data.

Selecting an Event to View

1. Tap the event dropdown at the top of the report.
2. Choose the event you want to analyze from the list.
3. The report automatically loads all activities and their participation data for that event.

Tip

Your most recent events appear first in the dropdown. For large events (100+ activities), use the search field to find specific events quickly.

Once you select an event, you’ll see:

• A summary card showing total participants, total activities, and average attendance
• An activity grid with detailed participation numbers for each activity
• Filters to drill down into specific data

Next Best Action

After loading your event data, most organizers:

• Check attendance patterns: Filter by activity type to see which categories perform best
• Export for records: Download the report as CSV for your records

Filtering by Activity Type

The Activity Participation Report includes powerful filtering so you can focus on the insights you need.

1. Scroll to the Advanced Filters section below the summary.
2. Tap on any filter category (Activity Type, Time, Registration Status, etc.).
3. Select the filters you want to apply — you can choose multiple options.
4. The grid updates instantly to show only matching activities.

Tip

For a wedding or multi-day festival, filter by time slot to see which days attracted the most participants. This helps you optimize your event schedule for future years.

Filter Type	What It Shows	Example Use
Activity Type	Groups activities by category	See which ceremony had highest attendance
Registration Status	Registered vs. walked-in participants	Understand how many people arrived without pre-registering
Time Range	Activities within a date/time window	Compare morning vs. evening activity popularity

Viewing Detailed Participation Data

The activity grid shows one row per activity with columns like:

• Activity name and type
• Total registrations
• Actual attendance count
• Attendance percentage
• Check-in status

1. Scroll right on mobile to see all columns.
2. Tap any activity row to see individual participant names and their check-in times.
3. Tap the column visibility icon (eye icon) in the controls section to show/hide columns based on what matters to you.

Tip

For corporate meetups or training events, focus on the attendance percentage column. Activities below 60% attendance may need better promotion or scheduling next time.

Exporting Participation Data

Need to share this data with co-organizers, vendors, or for your records?

1. Scroll to the controls section above the activity grid.
2. Tap Export as CSV.
3. Choose your preferred format and date range.
4. The file downloads to your device and can be opened in Excel, Google Sheets, or any spreadsheet app.

Tip

Export after filtering to include only the activities you need. For a 500-person wedding, export by ceremony type to send specific data to the relevant coordinators.

Understanding the Summary Card

At the top of your data, the Summary shows:

Metric	Meaning
Total Participants	Unique people who attended at least one activity
Total Activities	Number of distinct activities in your event
Average Attendance	Mean attendance across all activities
Engagement Rate	Percentage of registered participants who actually attended

Next Best Action

After reviewing your summary:

• Engagement below 75%? Consider improving your event communications for future events
• Specific activity struggling? Review the activity details and update descriptions to make them more compelling

Refreshing Data

If participants are still checking in to activities:

1. Pull down on the screen (or tap the refresh icon) to reload the latest participation numbers.
2. The report updates with current attendance and check-in data.

Tip

Refresh every 30 minutes during your live event to track real-time attendance patterns and make on-the-spot adjustments if needed.

Pagination

For events with many activities, the report displays 10 activities per page.

1. Scroll to the pagination controls at the bottom.
2. Tap Next to see more activities, or jump directly to a page number.
3. Use this to browse large event datasets without overwhelming the screen.

Note

Pagination is client-side — all your data is already loaded, so moving between pages is instant. There’s no limit to how many activities you can view.

What to Do Next

Your Situation	Recommended Next Step
Need to improve future event scheduling	Review activity types and timing in your event settings
Low attendance on certain activities	Boost promotion for underperforming activities in your next event
Want to incentivize participation	Set up activity-based rewards
Sharing results with stakeholders	Export the report and create an event summary
Analyzing multiple events	Compare participation across events in the analytics dashboard

Troubleshooting

“No activities found for this event” — The event you selected has no activities added yet, or all activities have ended. Add activities to your event or select a different event that has activity data.

“Select an event above to load its activity participation data” — You haven’t chosen an event yet. Tap the event dropdown at the top and select the event you want to analyze.

Report takes too long to load — For events with 500+ activities, loading may take 5-10 seconds. This is normal. The data is loading in the background. Try refreshing after a few moments if the shimmer persists.

Filters aren’t working or showing old data — Pull down to refresh the report. Filters apply to the current loaded data, so refreshing ensures you’re filtering against the latest participation numbers.

Export file is empty or partial — Try exporting again with fewer filters applied, or reduce the date range. Very large exports (10,000+ rows) may need to be split into smaller chunks.