Booth Map

Viewing Your Booth Map

The Booth Map screen shows you the physical layout of all booths at your event. This is where you visualize booth positions, check vendor assignments, and see real-time booth status—essential when managing exhibitions, trade shows, weddings with vendor stalls, or college fest setups.

Prerequisites

You need an event with booths already created. If you haven’t set up booths yet, create your event and add booth details first.

Accessing the Booth Map

How to get there: Event Dashboard > Booth Management > Booth Map

1. Open Velora and navigate to your event.
2. Tap Booth Management from the main menu.
3. Select View Booth Map or Booth Map.

The app loads your booth layout automatically. If you’ve already configured a map layout, you’ll see the grid with all booths positioned. If not, Velora creates a default grid layout based on your booth positions.

What You’re Seeing

The map displays every booth with its assigned number, vendor name (if assigned), and current status. Booths are color-coded or labeled so you can quickly spot unassigned or problem booths.

Viewing Booth Details

How to get there: Already on the Booth Map screen.

1. Tap on any booth in the map to open its details.

2. A panel slides up from the bottom showing:

   • Booth Number — Unique identifier for the booth
   • Status — Active, inactive, or reserved
   • Type — Standard, premium, or custom booth type
   • Size — Area in square meters (sq m)
   • Pricing Method — Fixed rate, per sq m, or custom pricing
   • Price — Amount in ₹ or your event currency
   • Vendor Name — Who’s assigned to this booth (if applicable)

3. Tap View Details to open the full booth record for editing (coming soon in your workflow).

Quick Status Check

Tap multiple booths in sequence to compare pricing, sizes, and vendor assignments. This is helpful when managing vendor disputes about booth allocations or when planning booth rearrangements.

Refreshing the Map

How to get there: Already viewing the Booth Map.

1. Tap the Refresh icon (circular arrow) in the top-right corner of the screen.

This reloads booth data from your server—useful after you’ve made changes in another screen or if a vendor was just added/removed.

Next Best Action

After reviewing your booth layout, most event organizers:

• For trade shows: Assign vendors to booths
• For weddings: Set pricing for catering stalls
• For college fests: Export the map for printing

Troubleshooting

“No booth map configured” — You haven’t created a booth map layout yet. Tap the Create Map button (if available) or ensure booths have valid position coordinates. For weddings and exhibitions, contact your Velora admin to generate a default grid layout.

“Failed to load booth map” — Your internet connection dropped or the server is busy. Tap Retry to reload. If the error persists, check your WiFi/mobile data and try again in 30 seconds.

Map shows empty or missing booths — Some booths may not have position data assigned. Update booth positions in the Booth Settings screen, then return here and tap Refresh.

Booth details show “Vendor: None” — The booth hasn’t been assigned to a vendor yet. This is normal—you can assign it anytime via the booth edit screen.

Related Articles

• Creating Booths for Your Event
• Assigning Vendors to Booths
• Booth Pricing and Payment Settings
• Booth Status and Availability
• Exporting Booth Maps and Floor Plans
• Event Floor Plan Design Best Practices