Guest List Report

Guest List Report

The Guest List Report provides a comprehensive view of your event’s guest data — RSVP status, meal preferences, headcount, and more. It is the report you share with your catering team, venue coordinator, or wedding planner.

How to Get There

Home > Reports > Guest List

1. Open the Reports Hub from the main navigation.
2. Under the Attendance & Access section, tap Guest List.
3. Data loads automatically across your events.

Screen Layout

1. Summary Card

Headline metrics about your guest lists:

Metric	Description
Total Guests	Combined headcount across all guest lists
RSVPs Received	Number of guests who have responded
Confirmed	Guests who confirmed attendance
Declined	Guests who declined
Pending	Guests who have not yet responded

Indian Wedding Tip

For multi-function Indian weddings (Mehendi, Sangeet, Wedding, Reception), use the event filter to see guest counts per function. Your caterer needs different headcounts for the Sangeet vs. the Reception — this report makes that easy.

2. Controls Bar

Action	Description
Column Chooser	Customise which columns appear in the data grid
Export	Download guest data as CSV or PDF
Refresh	Re-fetch the latest guest data

3. Filters

Filter your guest list by:

• Event — View guests for a specific event or all events
• Date range — Filter by RSVP date
• Inline column filters — Search within any column in the grid

4. Data Grid

A sortable, filterable grid showing individual guest records:

• Guest name
• Contact information
• RSVP status
• Meal preference
• Plus-ones / companions
• Additional notes

5. Pagination

Navigate through large guest lists page-by-page.

Exporting Guest Data

1. Tap Export in the controls bar.
2. Choose your format (CSV for spreadsheets, PDF for printing).
3. The exported file includes all guests matching your current filters.

Share with Your Caterer

Export the guest list as CSV and share it with your catering team. They can filter by meal preference (Vegetarian, Non-Vegetarian, Jain, Vegan) to plan quantities accurately.

What to Do Next

Goal	Where to Go
Manage guests and add new ones	Guest Management
Check who actually showed up	Attendee Summary Report
Return to all reports	Reports Hub

Related Articles

• Reports Hub
• Attendee Summary Report
• Guest Management

Troubleshooting

Issue	Solution
Guest count is zero	Ensure you have created guest lists and added members. Navigate to Guest Management to set up your lists.
RSVP status not updating	RSVPs are tracked when guests respond through the invitation link. Manually added guests default to “Pending” unless you set their status.
Meal preferences column is empty	Meal preferences are optional fields. Guests must have this information filled in during registration or guest list setup.
Export file is empty	Check your active filters — they may be excluding all records. Clear filters and try again.