Add Guest

Adding a Guest to Your Event

Add one guest at a time to your event’s guest list, with their contact details and any notes you need on the day. This is for event organizers building or topping up a guest list.

Prerequisites

Before you start, you’ll need an event and a guest list to add the guest to.

Create a New Guest

How to get there: Dashboard > Your Event > Guests > + Add Guest

1. Open the event you’re managing from your dashboard.
2. Tap Guests to open the guest list for that event.
3. Tap + Add Guest. The Create New Guest screen opens.
4. Enter the guest’s details in the form.
5. Scroll down to check everything looks right.
6. Tap Save to add the guest to the list.

The guest appears on your list straight away, ready for invitations and check-in.

Store phone numbers properly

Enter mobile numbers in full with the country code, like +919876543210. This is what invitation SMS and WhatsApp reminders use, so a missing +91 is the most common reason a guest never hears from you.

Name them the way you’ll greet them

For weddings and family functions, use the name your welcome desk will actually call out: Sharma Family (4) or Ritu Aunty beats a formal full name when someone is scanning a list at the gate.

Next Best Action

After adding your first few guests, most organizers:

• For a wedding or large function: Group guests by side or family before the list grows past a hundred names
• For a corporate meetup or fest: Send invitations while numbers are fresh

Add a Guest to a Specific List

If you keep separate lists, such as Mehendi, Reception and Corporate VIPs, open + Add Guest from inside that list. The new guest is filed there automatically, so you don’t have to move them afterwards.

One guest, one entry

Adding the same person to two lists creates two separate entries. They may receive two invitations and count twice in your headcount, so pick the right list before you save.

Guest Details

Field	Description	Required
Name	The guest’s name as it appears on your list and at check-in	Yes
Phone number	Mobile number with country code, used for invitations and reminders	Recommended
Email	Used for email invitations and ticket delivery	Optional
Guest list	Which list this guest belongs to	Yes
Notes	Anything your team should know: dietary needs, seating, VIP status	Optional

What to Do Next

Your Situation	Recommended Next Step
You have a long list to enter	Import guests from a spreadsheet
Guests are added and ready	Send invitations
Paid or ticketed event	Set up tickets
Event day is near	Set up check-in
You need to track replies	Manage RSVPs

Related Articles

• Managing Your Guest List - view, search and edit everyone you’ve added.
• Editing or Removing a Guest - fix a wrong number or drop a name.
• Import Guests from a Spreadsheet - faster than typing 300 wedding invitees by hand.
• Guest Groups and Categories - organise by family, side, department or batch.
• Sending SMS Invitations - reach guests on the number you just saved.
• RSVP Tracking - see who’s coming before you confirm catering.
• Guest Check-In on Event Day - use your list at the entrance.

Troubleshooting

“Please enter a name” - The name field is empty or has only spaces. Type at least the guest’s first name, then save again.

“Invalid phone number” - The number is missing the country code or has extra spaces, dashes or brackets. Enter it as +919876543210 with no separators.

“This guest already exists” - Someone with the same number is already on this list. Search the guest list first, then edit the existing entry instead of creating a duplicate.

Save button does nothing - A required field further up the form is still blank. Scroll up to find the field marked in red and fill it in.

The guest saved but isn’t in the list you expected - You opened + Add Guest from a different list. Open the guest’s entry and change their guest list.

Invitations aren’t reaching a guest you just added - Check the saved number and email for typos. Corrected details only apply to invitations sent after the fix, so resend once updated.