Create and Publish an Event
Create and Publish an Event
Section titled “Create and Publish an Event”Take an event from a blank form to a published, shareable listing that guests can find and register for.
Before you start
Section titled “Before you start”- You need the Organizer role, or Co-organizer on the group you are creating the event under. Co-organizers can do everything described here except delete the event or change billing.
- Have your event name, dates, and location decided. You can change all of them later, but the name has to be unique within your group, so it helps to know what you want to call it.
- If you plan to use a cover image, have the file ready. A wide, landscape image works best because the listing crops to a banner shape.
Step-by-step
Section titled “Step-by-step”The event builder walks you through four stages. You can move forward only once the current stage has everything it needs, and you can go back at any point without losing what you have entered.
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Describe the event. Start with the name, category, and description. This is the text guests see first, so write the description for them rather than for your team. The name is checked against your other events as you go: if it is already taken in the same group, you are told before you can continue.
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Set the schedule and location. Choose your start and end date and time, confirm the timezone, and add the venue or online joining details. The timezone starts out as India Standard Time (Asia/Kolkata), so change it if your event runs somewhere else. Once you move past this stage, the event exists as a draft. Nothing is public yet, and you can close the builder and pick up where you left off later.
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Set up how people take part. This is where you decide the practical side of the event: how guests register, what capacity you want, and any extras such as a shared photo album for attendees. The photo album is off unless you turn it on, and it is a per-event choice, so turning it on for one event does not carry over to the next.
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Review and publish. The last stage shows the whole event back to you in one place, along with your cover image and the co-organizers who can help run it. Check the dates and timezone here in particular, because they are the details guests most often query. Publishing makes the event live and gives you a link you can share anywhere.
After publishing, the event stays fully editable. Changes you save appear to guests straight away, so for anything that affects their plans, such as a date or venue change, send them a message rather than relying on them to notice.
Troubleshooting
Section titled “Troubleshooting”My event runs over several days. Set the start on the first day and the end on the last day, and the event is treated as a single multi-day event rather than a series. Guests register once and it covers the whole run. If each day needs its own registration, capacity, or guest list, create a separate event per day instead.
The times look wrong to me or to my guests. Every event is stored against the timezone you pick, not the timezone of whoever is looking at it. The most common cause of confusion is leaving the default India Standard Time in place for an event held elsewhere. Change the timezone before you publish, and if you change it afterwards, re-check the start and end times, since the numbers you typed stay the same while the actual moment shifts.
My cover image will not upload or looks cropped. Very large files can time out on a weak connection, so try a smaller version first. If the image uploads but looks wrong in the listing, it is almost always because a tall or square image is being fitted into a wide banner. Re-crop it to a landscape shape with the important part in the middle.
I left the builder and lost my place. Anything entered up to the scheduling stage is kept as a draft. Open the event again from your events list and you resume where you stopped. Work entered before that first save is not kept.