Responses Dashboard

Understanding Your Form Responses

This screen shows all submissions to your form, organized in an interactive table with filtering, search, and export tools. Use it to review replies, spot trends, and download data for analysis or guest management.

Prerequisites

Before you can see responses, you need to have created a form and shared it with respondents.

Viewing Your Form Responses

How to get there: Forms > Your Form > Responses

1. Navigate to your form in Velora.
2. Tap the Responses tab at the top.
3. The table loads automatically, showing all submissions sorted by most recent first.

Tip

If you’re expecting responses but the table is empty, scroll down to the Analytics Summary section to confirm your form has been shared with respondents.

Understanding the Response Table

The table displays one row per submission and includes these columns:

Column	What It Shows	Why It Matters
Submitted By	Name or “Anonymous” if unfilled	Identifies who filled the form
Submitted At	Date and time of submission	Helps track submission timing
Source	Mobile App, Web, or device type	Shows how respondents engaged
Form Fields	Answer to each question in your form	Your actual form data
Status	Submitted, Draft, or In Progress	Indicates completion state

Tap any media cell (with image thumbnails or file icons) to preview uploaded files inline, or download them directly.

Note

Fields that no respondent has answered yet still appear as columns—they won’t disappear from the table. If a field was deleted after responses were recorded, historical answers remain visible.

Searching and Filtering Responses

How to get there: Forms > Your Form > Responses

Filter by Date Range

1. Tap the Advanced Filtering card to expand options.
2. Select one of the preset chips: All Records, Today, Yesterday, Last 7 Days, or Last 30 Days.
3. For a custom date range, tap Custom Date Range, pick your start and end dates, then confirm.
4. The table updates automatically—only responses matching your date filter display.

Search Within Columns

1. Scroll down to the filter row (just above the data table).
2. Tap the search field under any column name.
3. Type your search term (e.g., a guest’s name, email, or answer).
4. The app filters as you type—results narrow with each keystroke after a brief pause.
5. To clear one column’s filter, tap the × icon in that field.
6. To clear all filters at once, tap Clear filters in the empty-state message (if no results show).

Tip

If you have many responses, combine date and column filters to narrow down quickly. For example, filter by “Last 7 Days” and search for a specific email address in one step.

Viewing Response Analytics

How to get there: Forms > Your Form > Responses

Scroll to the Analytics Summary section to see:

• Average Time: How long respondents typically spend filling your form.
• Top Source: The most common submission method (mobile vs. web).
• Last 7 Days: Number of submissions in the past week.
• Response Cap (if set): A donut chart showing submissions against your form’s maximum limit.

These metrics reflect all responses for your form, not just the currently filtered results.

Next Best Action

After reviewing responses, most organizers:

• For events: Segment your guest list by response to organize attendees
• For surveys: Download response data for further analysis
• For registrations: Send follow-up messages to respondents

Exporting Form Responses

How to get there: Forms > Your Form > Responses > Export button

1. Tap the blue Export button in the top-right corner.
2. A menu appears with three options:
   • CSV — Opens in spreadsheet apps; includes all columns and metadata.
   • Excel — Formatted spreadsheet; includes charts and better column styling.
   • PDF — Printable summary with analytics cards and response details.
3. Select your format.
4. A notification appears: “Exporting responses…” and then “Export ready.”
5. Your file downloads automatically to your device.

Caution

If you have active filters (date or column search), only matching responses export. If no filters are active, all responses for the form export. The export sheet shows which filter scope was used.

Tip

CSV exports are best for importing guest lists into ticketing systems or email tools. PDF exports are great for sharing summarized results with colleagues. Use Excel when you need to do further pivot tables or calculations.

Viewing Uploaded Media

How to get there: Forms > Your Form > Responses > Any media cell (images, files)

• Image files: Tap a thumbnail to open a full-screen preview with zoom controls.
• Other file types (PDF, Word, Excel, video): Tap to open the details sheet, which shows file size and type. Tap Open / Download to launch externally.
• Multiple uploads per question: See up to 3 thumbnails inline with a +N badge if more files exist. Tap to scroll through all.

Pagination

At the bottom of the responses table, you’ll see pagination controls:

1. Current page indicator shows “Page X of Y” and total record count.
2. Tap ← to go to the previous page.
3. Tap → to go to the next page.
4. Pagination is independent of filters—filtered results still split across multiple pages if needed.

Note

Each page displays up to 10 responses. For faster access to specific submissions, use the search filters rather than clicking through many pages.

Troubleshooting

“No responses found” — You’ve applied filters (date or column search) that matched zero submissions. Tap Clear filters to reset and see all responses again. Alternatively, check that your form is still actively shared and respondents have access.

Missing columns in the table — Forms with 20+ fields may require horizontal scrolling. The table stretches to show all columns; swipe left or right to navigate. All column headers remain aligned with their data below.

Media preview shows a broken image icon — The file may have been deleted from storage, or the upload failed. Tap the media cell to open the details sheet and see the filename, type, and size. If you need the original file, contact the respondent directly.

Export takes too long — Large exports (5,000+ responses) may take 30–60 seconds. Keep the app open and don’t navigate away. A notification confirms when your file is ready to download.

Submitted At filter shows only dates, not times — This is intentional—the date filter matches all submissions on that day (midnight to midnight). Use column filters for more precise time-based searches if your form includes a time field respondents filled.