Guest List Detail

Selecting Guests from Your Guest List

When you’re ready to send invitations or perform actions on specific guests, you’ll use this page to pick exactly who gets included. It’s perfect for managing RSVPs, sending reminders, or filtering by group.

Prerequisites

Before you start, you’ll need a guest list created and assigned to your event.

Finding and Opening Your Guest List

How to get there: Event Dashboard > Guest Lists > [Your Group Name]

1. Open your event in Velora
2. Navigate to the Guest Lists section
3. Tap on the group name you want to manage
4. You’ll see the guest selection page with all guests in that group

Searching for Specific Guests

1. Tap the search bar at the top that says “Search by name or phone…”
2. Type a guest’s name or phone number
3. The list filters instantly to show matching guests
4. To clear your search, tap the ✕ (clear) icon in the search field

Tip

If you have 500+ guests, search is much faster than scrolling. Try searching by phone number to find duplicates.

Selecting Individual Guests

1. Browse through the guest list
2. Tap the checkbox next to each guest’s name to select them
3. A checkmark appears when the guest is selected
4. The counter at the top updates: “X of Y selected”

Note: Guests without a phone number appear grayed out and cannot be selected — you’ll see a “Number Missing” warning. Add their phone number in your guest list before inviting them.

Tip

Each guest may show small status badges (Invited, Delivered, RSVP’d, etc.) so you know their invitation status at a glance.

Using Select All / Deselect All

1. Tap Select All in the top right to check every guest with a valid phone number
2. The button changes to Deselect All
3. Tap Deselect All to uncheck everyone instantly

This is useful for wedding guest lists where you’re inviting most people, or for Diwali corporate events with large groups.

Navigating Multiple Pages

If your group has more than 12 guests:

1. Scroll to the bottom to see pagination controls
2. Tap > to go to the next page
3. Tap < to go to the previous page
4. Tap first page or last page icons to jump to either end
5. The current page number shows: “Page 2 of 5”

Your selections are remembered across all pages — if you select guests on page 1, they stay selected when you move to page 2.

Next Best Action

After selecting your guests, most organizers:

• For SMS invites: Send bulk SMS invitations
• For WhatsApp: Share via WhatsApp
• For email: Export and email invites

Finishing Your Selection

1. Scroll to the bottom
2. Tap the Done button (it shows “Done (5 selected)” if you’ve picked guests)
3. Your selection is saved and you return to the previous screen

Caution

If you don’t select anyone and tap Done, your changes won’t affect anything. You need at least 1 guest selected for actions to take effect.

Understanding Guest Status Indicators

Each guest may display colored badges showing their current status:

Badge	Meaning
New	Just added to your guest list
Invited	Invitation sent successfully
Delivered	Message reached their phone
RSVP’d	Guest confirmed attendance
Declined	Guest declined the event
Responded	Guest replied (any response)
Purchased	Guest bought a ticket (paid events)

Grayed-out guests don’t have a phone number on file.

Tip

If you see many guests with “Number Missing,” export your list and add phone numbers before sending invitations. This prevents failed deliveries and wasted SMS credits.

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Your Situation	Recommended Next Step
You’ve selected guests and need to invite them	Send SMS invitations
Some guests don’t have phone numbers	Update guest details
You need to organize guests into subgroups	Create separate guest lists
You want to export selected guests	Export guest data

Related Articles

• Creating Your First Guest List — How to build a guest list from scratch
• Importing Guests from CSV — Bulk upload hundreds of guests at once
• Sending SMS Invitations — Invite your selected guests via text
• Managing RSVP Responses — Track who’s coming
• Wedding Guest List Best Practices — Tips for Indian weddings
• Handling Duplicate Guest Entries — Clean up your list
• Updating Guest Phone Numbers — Fix missing contact info

Troubleshooting

“Number Missing” appears for some guests — These guests don’t have phone numbers in their profile. You must add a phone number before you can invite them. Go back to your guest list and edit their contact details.

My search isn’t finding anyone — Check your spelling or try searching by phone number instead. If the guest truly exists, their name or number may be spelled differently than you remembered.

The checkbox is grayed out and I can’t select a guest — This guest is missing a phone number. Guests without a phone number cannot receive invitations, so Velora prevents selection.

I selected guests but they’re not showing as selected when I come back — Your selections only stay active until you tap Done. Once you leave this page, you need to select them again if you return later.

There are too many pages to browse through — Use the search function instead. Search by name or phone to narrow down guests instead of clicking through many pages.

The “Select All” button is disabled — This means all guests in your list are missing phone numbers. Add phone numbers to at least some guests before using Select All.