Task List

Task List

The Task List is your operational command centre for event planning. It shows all tasks for an event (or across all events) with search, filters, status badges, assignee avatars, and quick actions.

How to Get There

Event Dashboard > Tasks or Organiser > Tasks

1. From the Event Dashboard, tap Tasks to see tasks for that specific event.
2. Or navigate to Organiser > Tasks to see all your tasks across events.

Screen Layout

1. Search Bar

Type to search across task names. Results filter in real-time as you type.

2. Filter Bottom Sheet

Tap the filter icon to open a bottom sheet with:

Filter	Options
Status	Filter by task state (To Do, In Progress, Done, etc.) based on your configured workflow states
Assignee	Show only tasks assigned to specific team members
Include Me	Toggle to show only tasks assigned to you

Active filters appear as chips below the search bar. Tap Clear to remove all filters.

3. Task Cards

Each task appears as a card showing:

Element	Description
Task Name	The task title
Due Date	Formatted as “Today, 2:30 PM”, “Tomorrow”, or “Apr 15, 2026”
Priority Badge	Colour-coded priority indicator (Low, Medium, High, Urgent)
Status Badge	Current workflow state
Assignee Avatars	Profile pictures or initials of assigned team members
Subtask Progress	Count of completed vs. total subtasks
Attachment Indicator	Shows if files are attached to the task

Tap any task card to open it for editing.

Wedding Planning Delegation

For a large Indian wedding, create tasks like “Confirm Mehendi artist” (High priority, due 2 weeks before), “Order return gifts” (Medium, due 1 week before), and “Arrange baraat horse” (High, due 3 days before). Assign each to a family member or wedding planner and track progress from this list.

4. Floating Action Button (+)

Tap the + button at the bottom-right to create a new task. If you are viewing tasks within an event context, the new task is automatically linked to that event.

Filtering Tasks

By Status

1. Tap the filter icon next to the search bar.
2. In the bottom sheet, select the Status tab.
3. Check the statuses you want to see (e.g., “In Progress” and “Overdue”).
4. Tap Apply.

By Assignee

1. Open the filter bottom sheet.
2. Select the Assignee tab.
3. Choose team members from the list.
4. Tap Apply.

Quick Filter: My Tasks

Toggle Include Me in the filter sheet to show only tasks assigned to you — useful when you are part of a large planning team.

Pull-to-Refresh

Swipe down on the task list to refresh and fetch the latest task data from the server.

What to Do Next

Goal	Where to Go
Create a new task	Tap the + FAB or go to Create/Edit Task
Edit an existing task	Tap the task card
Manage task assignees	Assignee Management
Work with subtasks	Subtask Management
View task analytics	Task & Operations Report

Related Articles

• Create/Edit Task
• Subtask Management
• Assignee Management
• Task & Operations Report

Troubleshooting

Issue	Solution
No tasks appear	Ensure you have created tasks for this event. Tap the + button to create your first task. Also check that filters are not hiding tasks.
Filter is not clearing	Tap the Clear Filters button. If the issue persists, pull-to-refresh the task list.
Subtask count seems wrong	Subtask progress reflects what is saved on the server. If you made changes offline, they may not be reflected until the task syncs.
Due date shows “No Due Date”	The task was created without a deadline. Edit the task to add a due date.
Loading spinner does not stop	Pull-to-refresh or navigate away and come back. Check your internet connection.