Create Crew

Creating and Managing Event Crews

A crew is a team of people who help you coordinate and execute your event—vendors, volunteers, coordinators, or staff. This screen lets you create new crews and manage their details so you can keep track of who’s responsible for what.

Prerequisites

You need to be logged into your Velora account. Crews are best created after you’ve set up your main event.

Creating a New Crew

How to get there: Dashboard > Events > [Your Event] > Crew

1. Tap + Create Crew (or the Create Crew button).
2. Enter a crew name in the Crew Name field—this is required and must be at least 3 characters (e.g., “Catering Team”, “Decorators”, “Guest Services”).
3. In the Description field, add context about what this crew does (e.g., “Handles all food setup and service. Lead: Rajesh Kumar”).
4. Tap Save.

You’ll see a green confirmation: “Crew ‘Catering Team’ created successfully!”

Tip

Use descriptive names and clear descriptions. In a wedding with 200+ vendors, a crew called “Team A” is confusing—“Catering & Bar Service” tells everyone immediately what they do.

Updating an Existing Crew

How to get there: Dashboard > Events > [Your Event] > Crew > [Select crew name]

1. Tap the crew you want to edit.
2. Update the Crew Name or Description as needed.
3. Tap Save.

You’ll see: “Crew ‘[name]’ updated successfully!”

Next Best Action

After creating or updating crews, most organizers:

• Assign team members to each crew so everyone knows who’s part of it
• Set crew budgets if you’re paying vendors
• Create a task list for each crew so they know what to deliver

Field Reference

Field	Description	Required
Crew Name	The team’s title (e.g., “Photography”, “Decorations”, “Catering”)	Yes
Description	What the crew does, who leads it, key responsibilities	No

What to Do Next

Your Situation	Recommended Next Step
You’ve created crews but haven’t assigned people yet	Add crew members and assign roles to each person
You need to track what each crew is doing	Create task lists or checklists for crew deliverables
You want to budget for each crew’s work	Set up crew-level cost tracking or vendor payments
You’re coordinating a large wedding or corporate event	Set up multiple crews (Catering, Decor, Photography, Logistics) to divide responsibilities

Caution

A crew name must be at least 3 characters. If you see “Crew name must be at least 3 characters”, your entry is too short—make it more descriptive.

Tip

For Indian weddings, consider creating crews by phase: Mehendi Crew, Sangeet Crew, Wedding Day Crew, Reception Crew. This keeps responsibilities clear across multiple days.

Troubleshooting

“Please enter a crew name” — You left the Crew Name field blank or entered only spaces. Fill in a crew name and try again.

“Crew name must be at least 3 characters” — Your crew name is too short. Use at least 3 letters or numbers (e.g., “Decor”, “Sound”, “Catering”).

“Failed to retrieve user identity” — The app couldn’t confirm your login. Log out, close the app completely, and log back in.

“User ID is missing. Cannot save crew.” — Your account doesn’t have a valid user ID. Try logging out and back in. If it persists, contact support.

Crew didn’t save — Check your internet connection. The app needs to sync with our servers. Wait a few seconds and try again.