Executive Summary Report

Executive Summary Report

Your Executive Summary Report gives you a bird’s-eye view of how your event is performing—registrations, revenue, check-ins, and health metrics all in one dashboard. Perfect for quick status checks before meetings with vendors or when you need to brief event stakeholders.

Prerequisites

Before you start, you’ll need at least one event created in Velora.

Accessing the Executive Summary

How to get there: Dashboard > Executive Summary

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1. Tap Reports in your navigation menu
2. Select Executive Summary from the reports list
3. The dashboard loads with your most recent event (if you’ve selected one before)

If this is your first visit, you’ll see an empty state prompting you to pick an event.

Selecting an Event to Review

How to get there: Dashboard > Executive Summary > Filter Section

1. Look for the filter bar at the top of the dashboard
2. Tap the event dropdown to see all your events
3. Select the event you want to review
4. The dashboard updates automatically with that event’s data

Tip

Your previously selected event is remembered, so next time you visit the Executive Summary, you’ll see the same event loaded. This saves time if you check on the same event frequently (like a wedding week-of coordination).

Understanding Your KPI Cards

The four main metric cards show you your event’s health at a glance:

• Total Registrations — How many people have registered
• Total Revenue — Amount collected (for paid events)
• Check-Ins — Attendees who’ve actually arrived
• Event Health — Overall status based on registrations and timeline

Each card updates in real-time as registrations and check-ins happen. No manual refresh needed.

Viewing Revenue & Check-In Charts

Below your KPI cards, you’ll see visual breakdowns:

• Revenue Chart — Shows how much money came in and when (helpful for spotting payment trends or spike periods around your Diwali blast-send)
• Check-In Chart — Displays arrival patterns throughout your event

On mobile, these stack vertically; on desktop, they appear side-by-side for easier comparison.

Next Best Action

After reviewing your Executive Summary, most organizers:

• For sold-out events: Check ticket availability
• For low registrations: Send reminder invitations
• For no-shows: Analyze attendance patterns

Refreshing Your Data

Your dashboard data updates automatically, but you can force a refresh anytime:

1. Swipe down from the top of the dashboard
2. Release when you see the refresh spinner
3. Data re-fetches from the server (takes 1–2 seconds)

Refreshing is useful when you’ve just sent out invites and want to see new registrations immediately.

Tip

Refresh your Executive Summary right before sharing metrics with vendors or during status calls. It ensures you’re quoting the latest numbers.

Downloading & Sharing Your Report

How to get there: Dashboard > Executive Summary > Controls Section (top-right)

1. Tap the PDF Download button to export your report as a shareable document
2. Tap Share to send directly to team members via email or messaging apps
3. Choose your preferred sharing method

The PDF includes all KPI cards and charts, formatted for print-friendly viewing.

Caution

Downloaded PDFs are snapshots of data at the time you downloaded. If you’re sharing reports across multiple meetings, timestamp them or note when they were generated.

Handling Load Errors

If your dashboard fails to load:

1. Check your internet connection
2. Tap the Retry button on the error message
3. If the error persists, close the app and reopen it
4. Contact support if you still can’t see your data

Your Situation	Recommended Next Step
First time setting up	Create your first event
Want deeper analytics	Explore detailed reports
Need to adjust event timing	Edit event details
Sharing metrics with team	Invite team members

Related Articles

• Creating Your First Event — Get your event set up so you have data to review
• Ticket Sales Report — Deeper dive into revenue and sales channels
• Check-In Management — How to manage arrivals at your event
• Attendance Analytics — Understand no-shows and attendance patterns
• Sharing Reports with Vendors — How to export and share insights
• Event Dashboard Overview — Navigation and main controls
• SMS Invitations — Send reminders to boost registrations
• Ticket Management — Adjust pricing and availability

Troubleshooting

“Select an event to view its summary” — You haven’t chosen an event yet. Tap the filter dropdown at the top and pick an event to populate the dashboard with data.

Charts show no data — Your event may not have registrations or check-ins yet. Data appears once attendees register or arrive. Try refreshing with a swipe-down gesture.

PDF download fails — Your internet may be unstable. Move closer to Wi-Fi or wait a moment, then tap PDF Download again.

Numbers look outdated — The dashboard caches data briefly. Swipe down to refresh and fetch the latest metrics from your server.

“Hard failure” error message — This is a rare server issue. Close the app fully, wait 10 seconds, and reopen. If it continues, contact our support team.