Create Committee

Creating and Managing Committees for Your Event

Committees help you organize team members by function—whether it’s a decor team for your wedding, a planning committee for your college fest, or sponsors management for a corporate event. This screen lets you create committees, assign leaders, add members, and set visibility permissions.

Prerequisites

Before you start, you’ll need an event created and crew members added to your team.

Creating a New Committee

How to get there: Dashboard > + Add Committee (or Committees tab)

1. Tap + Create Committee.
2. Enter a Committee Name (e.g., “Decoration Team” or “Wedding Catering”).
3. Optionally add a Description to clarify the committee’s purpose.
4. Select a Category from the dropdown (e.g., “Decor”, “Catering”, “Invitations”).
5. Choose a Committee Leader — this person oversees the group.
6. Set Visibility: Choose who can see this committee:
   • Private to Event — Only organizers and members see it
   • Public — All attendees can view it
   • Restricted — Selected roles or invited members only
7. Add optional Comments for internal notes.
8. Tap + Add Member to start adding team members.

Next Best Action

After creating your first committee, most organizers:

• For weddings: Create committees for vendors (catering, decor, photography)
• For college fests: Set up logistics and sponsorship committees
• For corporate events: Organize planning and execution committees

Adding Members to a Committee

How to get there: On the Create Committee screen, scroll to Members section

1. Tap + Add Member.
2. Select a Crew Member from the list (search by name if needed).
3. Enter their Role in the committee (e.g., “Coordinator”, “Vendor Manager”, “Budget Owner”).
4. Tap Add Member.

Your selected member now appears in the Members list. You can add multiple members with different roles.

Tip

Use specific role titles (“Catering Lead” instead of just “Member”) so responsibilities are clear. This is especially helpful for large weddings or fests with 10+ committees.

Assigning a Committee Leader

How to get there: On the Create Committee screen, tap Select Leader dropdown

1. Tap the Committee Leader field.
2. Search for and select the person who will lead this committee.
3. If there’s already a leader assigned, you’ll be asked whether to keep them as a regular member or remove them entirely. Choose your preference.
4. The new leader is now assigned.

Caution

Changing the leader mid-event sends notifications to your team. Use this sparingly after the committee is active.

Editing a Member’s Role

How to get there: In the Members list, find the member and tap the Edit (pencil) icon

1. Review the member’s Current Role.
2. Enter a New Role in the text field.
3. Tap Update Role.

The member’s role is now updated. If you type “Leader” (any capitalization), the system recognizes it as a leadership role and applies the same leader-transition rules.

Removing a Member from a Committee

How to get there: In the Members list, find the member and tap the Delete (trash) icon

1. A confirmation dialog appears asking “Are you sure you want to remove this member?”
2. Tap Remove to confirm, or Cancel to keep them.

The member is removed from the committee immediately. If they were the committee leader, the leader assignment is cleared.

Tip

You can re-add a member later if needed. Removing them doesn’t affect their crew member status—they remain available for other committees.

Toggling Committee Status

How to get there: At the top of the Create Committee screen

1. Look for the Committee Status toggle (shows “Active” or “Inactive”).
2. Tap the toggle to switch:
   • Active (ON) — The committee is live and visible
   • Inactive (OFF) — The committee is hidden from view
3. Inactive committees can be reactivated later.

Saving Your Committee

How to get there: At the bottom of the screen

1. Review all fields: name, category, leader, visibility, and members.
2. Tap Save to create the committee, or Update if editing an existing one.
3. You’ll see a confirmation message: “Committee created successfully” or “Committee updated successfully”.

Next Best Action

After saving your committee:

• If assigning vendors: Set up payment terms and contracts
• If organizing logistics: Create tasks for each committee member
• If managing multiple committees: Send team notifications

Form Fields Reference

Field	Description	Required
Event Name	Your event (auto-filled, read-only)	—
Committee Name	Name of the committee (e.g., “Decor Team”)	Yes
Description	What the committee does	No
Category	Type of committee (from predefined list)	No
Committee Leader	Person overseeing the group	No
Status	Active or Inactive	—
Visibility	Private, Public, or Restricted	—
Comments	Internal notes for organizers	No
Members	Crew members assigned to this committee	—

Troubleshooting

“No crew available” — You haven’t added any crew members yet. Go to Team Settings and add team members first, then return here.

“Committee name is required” — The name field is blank. Enter a committee name (minimum 2 characters) and try again.

“No results found” in member search — The crew member doesn’t exist or the search spelling is wrong. Check the spelling or ask your event manager to add them to the crew.

Leader change asks to keep previous leader as member — The system prevents losing your old leader entirely. Choose Keep as Member to demote them (good for transparency) or Remove from Committee to replace them fully.

Changes not saving — Check your internet connection and ensure the Save button isn’t disabled (grayed out). The form may have validation errors—review all required fields.

What to Do Next

Your Situation	Recommended Next Step
Just created your first committee	Add crew members and assign roles
Managing vendors in committees	Set up vendor coordination and payments
Large event with many committees	Create tasks and assign to committee members
Want to communicate with a committee	Send team notifications or messages
Finalizing committee structure	Export committee roster to PDF

Related Articles

• Adding Crew Members to Your Team — Learn how to onboard your event team
• Creating Tasks and Assigning Them — Delegate work to committee members
• Setting Event Roles and Permissions — Control who can edit committees
• Vendor Coordination and Payments — Manage vendors within committees
• Sending Team Notifications — Keep committees in sync
• Event Dashboard Overview — Understand your event hub
• Managing Guest Lists — Invite guests to committees (for public events)