Booth Form

Creating and Managing Booth Listings

This screen lets you create new booth listings for your event activity or edit existing ones. Set booth numbers, pricing, dimensions, placement on the venue map, and amenities — all from one form.

Prerequisites

Before you start, you’ll need:

• An event created in Velora
• At least one booth type defined (determines size, price, and category defaults)
• A booth map created for your activity (the form requires a map to place booths on the grid)

Creating a Single Booth

How to get there: Booth Management > New Booth (or tap the + icon on the booth list)

1. Enter a Booth Number (e.g. A-101, Stall-5). This is your reference label.
2. Select a Booth Type from the dropdown. The form auto-fills size and price from the type’s defaults — you can override them.
3. Enter the Size in square meters (e.g. 9 for a 3×3 meter stall).
4. Enter the Price in rupees (₹). Leave at 0 for free booths.
5. Choose a Pricing Method: Fixed Price, Proposal Based, or Auction.
6. Set Position X and Position Y (optional — defaults to 0, 0 on the map). These are coordinates in meters.
7. Scroll down and select any Amenities your booth includes (power, WiFi, water, signage, etc.) by tapping the checkboxes.
8. Tap Create booth to save.

Smart Positioning

The position fields are optional and default to the grid’s top-left. If you’re manually placing booths (not using the quantity feature), position X and Y help spread them across the venue map.

Next Best Action

After creating your first booth:

• Bulk create booths: Use the Quantity field (below) to spawn multiple booths at once
• Assign a vendor: Use the booth list to link a vendor to this booth
• Set special pricing: Go back and edit if this booth needs a custom rate

Bulk-Creating Multiple Identical Booths

How to get there: Booth Management > New Booth

1. Fill in the booth form as normal (booth number, type, size, price, pricing method, amenities).
2. Look for the Quantity field (visible only when creating, not editing). Tap the + button to increase, or type a number directly (max 100).
3. The form shows a helper: “Booths will be created with auto-incremented numbers and non-overlapping positions.”
4. Tap Create booth.

The system generates N booths with:

• Auto-incremented numbers: A-101, A-102, A-103, etc. (or A-101-2, A-101-3 if your base number has no trailing digits)
• Non-overlapping positions: Spaced so they don’t stack on top of each other based on booth type footprint

Bulk Create Best Practice

Bulk creation is fastest for events like Diwali markets or trade shows where you have rows of identical 3×3 meter stalls. If booths vary (different types, prices, or sponsors), create them one at a time or in smaller batches.

Editing an Existing Booth

How to get there: Booth Management > (tap a booth row in the list) > Edit

1. Update the Booth Number if the stall was renumbered.
2. Change the Booth Type if the vendor upsized or downsized.
3. Modify Booth State (Available, Booked, Occupied, Locked, Cancelled). Only edits allow you to change state; new booths are always Available.
4. Adjust Size and Price — your changes override the type’s defaults.
5. Update Pricing Method if the agreement changed.
6. Reposition the booth on the map using Position X and Position Y if it moved.
7. Add or remove Amenities.
8. (Payment Policy section, if your account has this enabled): Toggle Override the type’s payment policy to set booth-specific payment rules (e.g., 50% upfront, 50% on arrival).
9. Tap Save changes.

State Changes Are Logged

Changing a booth’s state (e.g., Available → Booked) triggers backend workflows. Organizers can’t revert to Create mode once a booth is Booked or Occupied, so double-check before saving.

Understanding the Form Fields

Field	What It Does	Required?
Booth Number	Unique reference label (e.g. A-101, Stall-West-5)	Yes
Booth Type	Predefined template; sets default size and price	Yes
Booth State	Current status (Available, Booked, Occupied, etc.); edit-only	Yes (on edit)
Size (sq m)	Area in square meters; overrides type default	Yes
Price (₹)	Rental cost in rupees; overrides type default	Yes
Pricing Method	How price is locked: Fixed, Proposal, or Auction	Yes
Position X, Y	Map coordinates in meters; optional, defaults to 0,0	No
Quantity	How many identical booths to spawn (1–100); create-only	Yes (on create)
Amenities	Add-ons: power, WiFi, water, signage, etc.	No
Payment Policy	Booth-level payment split (available if account enabled)	No

Position & Overlap Validation

The form prevents booths from overlapping using the booth type’s width and length. If your bulk create is rejected as “overlapping,” it means the spacing calculated from the booth type’s footprint plus one unit gap wasn’t enough. Try creating in smaller batches or manually spacing them.

What to Do Next

Your Situation	Recommended Next Step
Booths created; now need to assign vendors	Go to the booth list and tap a booth to assign a vendor
Multiple booth types with different pricing	Create bulk batches for each type separately
Booth layout changed; need to reposition	Edit each booth and update Position X/Y
Ready to track sales	Set up payment splits and track vendor settlements
Want to organize by category (food, retail, etc.)	Tag booths with amenities or use the booth type system

Unsaved Changes Protection

If you make changes to a booth and try to navigate away without saving, the app shows a confirmation dialog: “You have unsaved changes. Discard?”. Tap Discard to abandon edits or Keep Editing to stay on the form.

Related Articles

• Creating Booth Types — Set up size, price, and category templates
• Booth Maps & Grid Configuration — Organize booths on a 2D grid
• Assigning Vendors to Booths — Link booth stalls to vendor accounts
• Booth Payment Policies — Configure upfront/balance splits
• Bulk Importing Booths — Load hundreds of booths from CSV
• Venue Layout Planning — Design your event floor plan
• Amenities & Add-ons — Define power, WiFi, and other services

Troubleshooting

“Booth number already exists” — Each booth in an activity must have a unique number. Rename it to A-102 instead of A-101 if that’s taken.

“Please fix the errors in the form” — You left a required field blank or entered an invalid value (e.g., negative price, booth number shorter than 2 characters). Check the red error messages below each field.

“No booth types available” — Create at least one booth type first. Go to Booth Types and add a type with size and pricing details.

“Could not find a booth map for this activity” — The activity needs a booth map before you can create booths. Create a map under Activity Settings > Booth Maps, then return to this form.

“Booths overlap on the grid” — Your booth positions or bulk-create spacing conflict. Adjust Position X/Y or reduce Quantity to create fewer booths per batch. The system checks overlap using the booth type’s actual width and length, not just the size area.

“Position must be non-negative” — Position X and Y can’t be negative numbers. Use 0 or positive values only.